Open Enrollment Information

New application acceptance procedures

Only one form is required if you are requesting multiple schools as your choice for open enrollment. A District-wide tracking process has been implemented for Open Enrollment applications.

All SUSD schools are currently accepting Open Enrollment applications for the 2017-18 school year based on overall school capacity; however, individual grade levels and/or program capacities may vary.

Approval for open enrollment requiring special education services is dependent upon not only district guidelines for open enrollment but also availability of space in a specific special education program and current staff allotment.

Beginning in the 1995-96 school year, all schools of the District will implement an open-enrollment program as set forth in A.R.S. 15-816 et seq. (the "open-enrollment laws").

What is Open Enrollment?

Parents outside of the Scottsdale Unified School District (SUSD) boundaries, or those already enrolled and choosing another SUSD school, may enroll their child in an SUSD school based on the school’s grade and program capacity. SUSD will be accepting open enrollment applications for the 2017-2018 school year beginning November 1, 2016 (next business day if November 1 falls on a Holiday or weekend) thru December 15, 2016. Applications for open enrollment received after the December 15 deadline will be dated, filed, and considered only after students whose applications were submitted by the deadline have had an opportunity to enroll.  Any applications for open enrollment received after the December 15 deadline will be placed on a waitlist and will only be notified if there is a capacity for additional enrollment in a school and/or program.

Open Enrollment Application Options

Within District open enrollment students and out of District open enrollment students may apply for enrollment in schools, grade levels and/or programs within the District subject to the procedures which follow.  Students in unorganized areas may file a Certificate of Educational Convenience with the District in order to secure their status as resident students at the school designated by the District. 

Capacity
The Superintendent shall, by December 1 of each year, estimate how much excess capacity may exist to accept transfer students.  The estimate of excess capacity shall be made for each school grade level and/or program and shall take into consideration:


Eligibility
Students who apply for open enrollment status in the District must: 
arrow.gif Understand that enrollment is subject to the capacity limit established for the school, grade levels and/or programs.
arrow.gif Agree to provide their own transportation. Limited transportation is available for students outside the District boundaries. 
arrow.gif Agree to abide by the District's Uniform Code of Student Conduct and the school's rules.
arrow.gif Understand that attending a school outside of your attendance boundary may result in lengthy travel. Open enrolled students are expected to attend school during regular school hours despite the distance they travel. 
arrow.gif Agree to regular and punctual attendance as for all students and understand that the District will apply all appropriate statutes and policies regarding attendance.
arrow.gif Secure athletic eligibility for transfer students. Athletic eligibility of transfer students is regulated by the Arizona Interscholastic Association.
arrow.gif Understand that providing false information will result in the application being denied or revoked.


Timelines
arrow.gif By November 1. Open Enrollment Applications will be available online no later than November 1 (next business day if November 1 falls on a Holiday or weekend) of each year and thereafter at the school's office. 
arrow.gif By December 15. Each school shall accept completed applications submitted by emancipated students or the student's parents or legal guardians by December 15 for enrollment during the following school year.
arrow.gif By February 1. Emancipated students, parents or legal guardians who applied during priority period (November 1 -December 15, 2016) will log back into the Open Enrollment Application and check the STATUS button to determine whether the applicant has been accepted, placed on a waitlist pending the availability of capacity or declined.
arrow.gif By February 21(For High Schools). Emancipated students, parents or legal guardians who have been notified of the applicant’s acceptance via open enrollment must complete the appropriate enrollment documents so that the student(s) may be considered enrolled. Failure to provide the necessary documents will result in the revocation of the open enrollment acceptance.
arrow.gif By March 15(For Middle School, including K-8 schools). Emancipated students, parents or legal guardians who have been notified of the applicant’s acceptance via open enrollment must complete the appropriate enrollment documents so that the student(s) may be considered enrolled. Failure to provide the necessary documents will result in the revocation of the open enrollment acceptance.
arrow.gif By March 31. (For Elementary Schools) Emancipated students, parents or legal guardians who have been notified of the applicant’s acceptance via open enrollment must complete the appropriate enrollment documents so that the student(s) may be considered enrolled. Failure to provide the necessary documents will result in the revocation of the open enrollment acceptance.
arrow.gif After March 31. Emancipated students, parents or legal guardians who have been notified of the applicant’s acceptance via open enrollment after March 31, but before the first day of school, must complete the appropriate enrollment documents within one (1) week of acceptance so that the student(s) may be considered enrolled.  Failure to provide the necessary documents will result in the revocation of the open enrollment acceptance.

Timeline waivers:

arrow.gifLate applications: Applications for open enrollment received after the December 15 deadline will be dated, filed, and considered only after students whose applications were submitted by the deadline have had an opportunity to enroll. Applications received after December 15 will be considered on a first come first served basis.  Emancipated students, parents or legal guardians who fail to meet the deadlines (Elementary, Middle and High School, respectively) as indicated above may submit a new open enrollment application according to the late application procedures.
arrow.gifChanging schools: Open enrolled students choosing to attend another District school for the following school year will be required to complete open enrollment documents and are subject to capacity limits and other provisions within this policy. 

Return to home school: Open enrolled students who request to return to their home school will automatically be enrolled at that school, regardless of capacity.


Enrollment Priorities
If the Superintendent has determined that there is excess capacity to enroll additional students, such students shall be selected on the basis of the following priority categories: 
arrow.gif Category 1: Subject to school, grade level and/or program capacity,enrollment preference shall be given to resident transfer students and children of employees and any sibling who would be enrolled concurrently with such students.  If capacity is not sufficient to enroll all of these students, they shall be selected through a selection process adopted by regulation of the Superintendent.

arrow.gif Category 2: Subject to school, grade level and/or program capacity, enrollment preference shall be given to non-resident students and any sibling who would be enrolled concurrently with such students.  If capacity is not sufficient to enroll all of these students, they shall be selected through a selection process adopted by regulation of the Superintendent.

Enrollment preference may be given to children who are in foster care.


Notification
Parents who applied during priority period (November 1 -December 15, 2016) will log back into the Open Enrollment Application and check the STATUS button to determine whether the applicant has been accepted, placed on a waitlist pending the availability of capacity or declined. Any applications for open enrollment received after December 15 deadline will be placed on a wait list and will only be notified if there is a capacity for additional enrollment in a school grade and/or program.

As provided by A.R.S. 15-816.07, the District and its employees are immune from civil liability for decision relative to the acceptance or rejection of the enrollment of a nonresident student when the decisions are based on good faith application of this policy and the applicable statutory requirements and standards.


Status of Open Enrolled Students
Once the District approves an open enrollment application, it is not necessary to reapply for open enrollment to the same school in subsequent years unless the student wishes to change schools, or there has been a break in the student's enrollment at the school.  The District shall treat open enrolled students the same as resident students for purposes of continued admission to the school in which the student is open enrolled, and admission to the schools into which that school feeds.  This includes students who were enrolled in a Scottsdale Unified School District Pre-K program the previous school year. Such students shall be accepted for open enrollment to the school where they attended Pre-K, so long as they complete the Open Enrollment Application by the application deadlines as well as the enrollment deadlines. Thus, once open enrolled students may elect to follow the feeder pattern established by the District for the school in which they open enrolled. 
 


Admission and Revocation Standards
A student who has been expelled by any school district in this state or who is not in compliance with a condition of disciplinary action imposed by any other school or school district or with a condition imposed by the juvenile court pursuant to A.R.S. 8-301 shall not be admitted.  Acceptance for enrollment may be revoked upon finding the existence of any of these conditions.
 
A school shall not admit a non-resident or transfer student if the school has been notified by the District or the non-resident school district that the admission of the student would violate the provisions of a court order of desegregation or agreement by a school or district with the United States Department of Education Office for Civil Rights directed toward the remediation of alleged or proven racial or ethnic discrimination. (See JFB-R for additional Admission & Revocation Standards)

Transportation of Students Admitted Through Open Enrollment
A resident transfer student is eligible for District transportation on routes within the attendance boundaries of the school to which the student has been accepted for open enrollment transfer.  It is the responsibility of the parents or guardians of the resident transfer student to have the student at a designated pickup point within the receiving school's transportation area.

Non-resident open enrollment students are eligible for District transportation from a designated pick up point on a bus route serving the attendance area of the school to which the student has been admitted.  If the regular education bus has the capacity to accept open enrolled students in addition to the students the District is transporting, then the bus may transport the open enrolled students.  The District will honor the grandfathered-in bus route for the students who attend schools from the previously unincorporated Rio Verde area.

The District shall provide transportation for the non-resident transfer students with disabilities whose individualized education program (IEP) specifies that transportation is necessary for the fulfillment of the program:

Of not more than twenty (20) miles to and from;                 

  • the school of attendance, or
  • a pick up point on a regular District transportation route, or
  • for the total miles traveled each day to an adjacent district.

Exception
Should there be excess school, grade level and/or program capacity and/or availability remaining for which no applications were submitted by the date established, the Superintendent shall authorize additional enrollment of non-resident students:

arrow.gif Up to the determined school, grade level and/or program capacity; 
arrow.gif On the basis of the order of the completed applications submitted after the notification date established in the policy. 
arrow.gif Without regard to enrollment preference.
arrow.gif As long as admission standards are met.

"Open Enrollment to a High School will not be accepted after the first ten (10) school days of each semester."

Adopted: November 22, 2016