SUSD Instructional Materials Review Committee

Instructional Materials Review Committee

The 2018-19 school year is year 2 of 7 of our SUSD Capital Override dollars.  PreK-12 Math will be participating in instructional materials review work this year.  The Committee will review standards, look at our current materials, identify any gaps and discuss what we might need to fill those gaps.

The Goal of the committee is to make a final recommendation to the SUSD Governing Board by Spring 2019.  

Adoption FAQs

Which content areas are reviewing instructional materials?

  • PREK-12 Math

Who will be on the Instructional Materials Review Committees?

  • PREK - Teachers from different learning communities and 1 PreK Specialist
  • K-5 - Teachers at every grade level from different learning communities,  Administrator,  ELD Coach, Gifted Coach, SPED Teacher, Parent 
  • 6-8 - Teachers at every grade level from different learning communities,  Administrator, ELD Coach , Gifted Coach, SPED Teacher, Parent 
  • 9-12 - Teachers in every subject, Administrator, Instructional Technology Coach, Parent 

Teacher volunteers are recruited through site administration and curriculum specialist. Parents recruited through site administration 

What will the committee do?
The responsibility for the instructional materials review/adoption work committee is that they will thoroughly review standards and look at our current materials – and decide what gaps we have and what we might need to fill those gaps.

All decisions are made by consensus. 

What work will the committee focus on?

  • Review content standards.
  • Identify needs.
  • Investigate and understand research and best practice about content area. 
  • Identify instructional materials to match District needs, and that are consistent with recommendations from research. 
  • Participate in the implementation and monitoring of new resources/materials. 

How will the instructional materials be funded?

  • The Capital Override will fund all K-12 Materials
  • Community Education will fund all PreK Materials


  • Committee members will be expected to share the work of the committee with their stakeholder groups.

Meeting Documents

Meeting 2 - May 8, 2018:

Meeting 1 - April 24, 2018 : 


Tentative Timeline

April 3, 2018
Identify all committee members – Send Calendar Invites

April 24, 2018
Create criteria with committee members (3:30pm to 6:30pm)    

May 8, 2018
Criteria work continued if needed (3:30pm to 6:30pm)    

June 7, 2018
Draft letters and notify potential vendors of adoption with criteria 

July 6, 2018
All Vendor Materials must arrive on or before 7/6/18 at the District Warehouse.

August 29, 2018    
Identify and Research Evaluation Tool with Committee

September 6, 2018
Committee members to meet to evaluate submitted Materials
(3:30pm to 6:30pm)        

October 3, 2018
Committee members to meet to evaluate submitted Materials
Choose top 3 (3:30pm to 6:30pm)    

October 5, 2018
Vendor notifications sent if requested to present

October 15, 2018
Display Materials for Public Review
(from 10/15/18 to 12/17/18)

November 1, 2018
Vendor Presentations (All Day - Sub numbers)
December 17, 2018
Final recommendation identified by Committee (3:30pm to 6:30pm)
January 10, 2019
First Read/Information Item – Board Meeting (Starts at 3pm)
Share recommendation of Committee (Tentative Date)

January 15, 2019
Second Read/Consent Agenda (Starts at 5pm) (Tentative Date)

February 1, 2019
Order Materials    

March 8, 2019
All Materials Delivered to Warehouse    

May 10, 2019
Teacher Materials barcoded and sent to sites 

July 29, 2019
All Student Materials barcoded and delivered to sites    

Summer 2019
Workshops and training implementation of resources for all teachers